All acts to be done by the company are carried out under the authority of its board of directors and by shareholders approval, wherever prescribed. Board of directors of every company must hold at least four meetings each year with not more than 120 days gap between two consecutive meetings. It is mandatory to hold first board meeting within thirty days from the date of incorporation.
Annual General Meeting is required to be held within 6 months from the closure of Financial Year. In case of newly incorporated companies within 9 months from the date of closure of first financial year.
Various other types of meetings are required to be held in usual course of business and under special circumstances eg. Extra-ordinary general meeting, class- meetings, committee meetings, meetings of debenture-holders, meetings of creditors and contributories etc.
The Secretarial Standards-1 and 2 issued by ICSI in conformity with the Companies Act, 2013 stipulates the Guidelines, Rules or Regulations applicable while calling, holding and conducting of meetings of any type in the company.